The conference room is an important space in the office design as this is where meetings and seminars take place, and decisions are made. While planning the conference room design, there are a few things that must be kept in mind.
- Room Dimensions
The room dimension is the single most important factor that will determine your conference room design. If your office design does not afford a large enough space for conference purposes, the design will vary accordingly. Larger rooms can accommodate larger furniture and more number of people. In general, the conference table will be placed at the centre of the room, with space around to walk and pull chairs in and out. A minimum circulation area of 5 feet should be provided.
- Conference Room Style
There are many different arrangement styles when it comes to conference room designs. The most common is a rectangular conference table with chairs arranged around on all four sides. However, certain conference rooms might require chairs arranged in a row facing a podium or speaker.
When a conference room needs to accommodate a larger number of people, a hollow conference table is useful as it allows for interaction all around.
U-shaped and round conference tables are other options.
Prior to planning the conference room design, you will have to decide on what technology you will be using in your conference room. If it is to be a video and/or audio conference room, you will need to determine the optimum location to place the devices, screen distance and electrical outlets.
Conference rooms should be brightly lit unless there is video facility. However, the lighting should not be glaring or discomforting. Indirect natural light, dimmable yellow lights and sufficient window blinds should be accommodated for.
In general, a conference room is a large room which is supposed to accommodate a large number of people. Therefore, acoustic treatment is preferable in such rooms. This means carpeted flooring and walls treated with sound absorbing material. A false ceiling might also be needed. A conference room should also be sound-proofed.